HOW I CAN HELP
Virtual Assistance Services For Lifestyle & Wedding Photographers
So, you want more time with your family, energy to grow your brand and less admin-induced headaches? Well, I've got just what you need to reclaim your free time. (And get your hands out of your inbox and back on your camera, where they belong.)
Take the mental load off your hands.
ADMINISTRATIVE SUPPORT | SEAMLESS STUDIO NINJA NAVIGATION | ELEVATED CLIENT EXPERIENCES.
i'm here to do it, so you don't have to.
150+
clients supported
since 2020
30%
increase in annual revenue photographers see after optimising their processes
12+
YEARS OF
ADMIN EXPERIENCE
45%
time saved by delegating admin tasks
Level up your photography business and save hours.
signature offers
studio ninja audit
studio ninja set up
studio support
Studio Ninja Audit
I'll perform a full audit of your existing Studio Ninja set up and provide you with actionable insights and insider strategies to enhance your processes.
Who is it for?
Photographers who are using Studio Ninja but needing expert advice to optimise it for their business.
What's included?
- Deep-dive evaluation of your Studio Ninja account, checking 35+ areas
- Full report detailing proper set ups, areas for improvement, and key concerns
- My strategies to enhance your client experience and streamline operations
$300
one week turnaround
I only book four audits per month. Reach out today and let's get started!
studio ninja audit
studio ninja set up
studio support
Studio Ninja Setup
A done-for you Studio Ninja set up designed just for you.
What's included?
- I'll input all packages and products (with descriptions), session type and lead source categories, contract, questionnaire and email templates (supplied by you)
- Build and automate workflows
- Input your branding & set up online booking portal (if suitable)
- Configure system settings: connecting your email address and one click invoicing
- Create and embed a contact form to automate and track your leads
- Assist in integrating third party programs (Stripe, Xero, Pic-Time, etc)
- 50% off your Studio Ninja subscription (new subscriptions only)
- A library of Studio Ninja training videos to confidently start using your new system
- 14 days of post-handover support
$1,375
one week turnaround
I only book two set ups per month. Reach out today and let's get started!
Who is it for?
Photographers ready for a simplified client management system, but don't have the time to set it up themselves.
studio ninja audit
studio ninja set up
studio support
Studio Support
Ongoing client admin support for lifestyle and wedding photographers.
Who is it for?
Photographers whose day-to-day admin is consuming all of their precious time and sucking the fun out of it.
What's included?
- Your emails checked, actioned (responded to and/or filed away) and followed up if needed
- Responding to your enquiries, keeping track of your leads and following up when necessary
- Handling various client tasks like sending questionnaires, invoices, contracts and writing runsheets
- Sending galleries to vendors
$1,400/month
currently not accepting clients
If you're considering working with me for Studio Support, reach out and jump on the waitlist for when a Studio Support spot opens up.
The Process
CONSULT
ONBOARDING
DELIVERY
ONGOING SUPPORT
We'll discuss your needs and chat about whether a Studio Ninja Audit, Studio Ninja Set Up, or Studio Support is the best service to achieve your goals.
CONSULT
ONBOARDING
DELIVERY
ONGOING SUPPORT
You'll sign a contract and complete the initial payment. Then it'll be onboarding such as sharing access and providing information about your current processes.
CONSULT
ONBOARDING
DELIVERY
ONGOING SUPPORT
This is where the magic happens! I'll either perform a detailed audit, complete your setup, or dive into managing your client admin tasks. Communication is key, and we'll stay connected to ensure everything is running smoothly.
CONSULT
ONBOARDING
DELIVERY
ONGOING SUPPORT
I'll provide you with either a comprehensive report, access to training resources and/or or ongoing support, depending on the service you chose. We’ll also review and exchange feedback to ensure everything aligns with your expectations
"Kirsten worked quickly and methodically to input all the details and set Studio Ninja up so it would work like a well oiled machine, and she guided me through the whole process from start to finish."
midnight crush films
"Loved every moment with Kirsten. Worth every dollar. I can breathe now that my admin is so much easier."
kimberley moore media
"Kirsten's feedback on my Studio Ninja set up was incredible, clear and precise. She pointed out things I didn't even know existed in Studio Ninja!"
beth ryles
"Kirsten is an absolute Studio Ninja whiz! I felt overwhelmed but Kirsten came in again and saved the day by offering to implement the audit suggestions herself. My workflows now look better than ever, and are set up in a way that makes perfect sense to me. Kirsten is now my go-to for all things Studio Ninja!"
aly marie
"I knew Studio Ninja would make my life easier but the prospect of setting it up from scratch seemed like a nightmare. In comes Kirsten. I handed over a bunch of vague info and everything was completely sorted! She streamlined my workflow, transferred all my data and had so many suggestions and implementations on how to make my life easier. Nobody knows this program like she does. Kirsten showed me things I didn't even know could be possible in the back end of my own business. She's worth every cent. Total game changer."
michael briggs
Hello There! I'm Kirsten
The team member you've been missing
KP Virtual Assistance offers administration support, virtual studio management and system set-ups for photographers in the pursuit of their business dreams.
Hype Girl, Studio Ninja Nerd, Admin Extraordinaire
Frequently Asked Questions
Will the audit disrupt my current set up?
How do you ensure confidentiality and security of my client information?
What if I already have some parts of Studio Ninja already set up?
Can I request specific areas to be focused on during the audit?
What kind of improvements can I expect when working with you?
How often should I get an audit done?
WILL THE AUDIT DISRUPT MY CURRENT SET UP?
No, the audit is designed to be non-disruptive. I work in the background and simply look at your current set up - no changes are made. I'll then provide feedback and recommendations without interfering with your ongoing operations.
back
HOW DO YOU ENSURE CONFIDENTIALITY AND SECURITY OF MY CLIENT INFORMATION?
I prioritise confidentialy and security by implementing strict data protocols. All client information is handled with the utmost care, is stored securely and is never shared.
back
WHAT IF I ALREADY HAVE SOME PARTS OF STUDIO NINJA ALREADY SET UP?
No problem! I can build on your exisiting set up, optimising it and completing it to ensure it works perfectly for your business.
back
CAN I REQUEST SPECIFIC AREAS TO BE FOCUSED ON DURING THE AUDIT?
Yes, absolutely! If you have any particular concerns or areas you'd like me to focus on, please let me know and I'll make sure to be extra thorough in those areas within the report.
back
WHAT KIND OF IMPROVEMENTS CAN I EXPECT WHEN WORKING WITH YOU?
You can expect enhance efficiency, improved client communication, streamlined workflows and overall better use of Studio Ninja's features, regardless of which service I'm performing. My goal is to help you save time and increase your productivity.
back
HOW OFTEN SHOULD I GET AN AUDIT DONE?
I recommend getting an audit completed annually, or whenever you experience significant changes in your business. Regular audits help ensure your system remains optimised as your business evolves and grows, and Studio Ninja are often releasing new features and updates, so you want to be sure you're making the most of them.
back
ready to level up your photography business? virtual assistance is a must.
Whether it's time to focus on growing your business, or the freedom to rest & recharge...
You can do all of this and more with me in your corner. There is no need to burn the candle at both ends to be successful - so, let's find a solution that works for you.
