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Virtual Assistance Services For Lifestyle & Wedding Photographers

So, you want more time with your family, energy to grow your brand and less admin-induced headaches?  Well, I've got just what you need to reclaim your free time. (And get your hands out of your inbox and back on your camera, where they belong.)

Take the mental load off your hands.

I'm here to do it, so you don't have to.

ELEVATED CLIENT EXPERIENCES

ADMINISTRATIVE SUPPORT

SEAMLESS STUDIO NINJA NAVIGATIOn

150 +

clients supported
 since 2020

30%

increase in annual revenue photographers see after optimising their processes

12 +

YEARS OF
ADMIN EXPERIENCE

45%

time saved by delegating admin tasks

Level up your photography business and save hours.

signature offers

Studio Ninja Audit

Pick my brain and optimise your current set up, with actionable feedback. 

So, you're already onboard with Studio Ninja, but need a second set of eyes to whip it into shape? No problem. I audit your current processes and get you set up for success. 

+ Deep dive evaluation of your Studio Ninja account, checking 35+ areas within the system

+ Full report indicating what is set up properly, areas for improvement, and any areas of key concern

+ Ideas and strategies to improve your client experience and optimise your business operations

Investment: $350

Studio Ninja Set Up

ready to let studio ninja do the heavy lifting for you? I'll set you on the right track.

If you've been thinking about getting started with a CRM, but just don't have time to set it up and migrate your data over? This one is for you! Hit the ground running with a one-time Studio Ninja set up. Everything in one place, ready to go when you are. 

+ Book for clients with less effort

+ Turn leads into bookings without lifting a finger

+ Get organised and feel in control of your business

+ Have more freedom and spend time doing what you love

Investment: $1,500

Studio Support

leave it all to me and get more time to focus on the things you love. 

You deserve someone who knows the ins and outs of your running a solo photography business. I'll be an honourary team member and the first point of contact for your clients, managing your leads, scheduling and invoicing. 

+ Enjoy peace of mind knowing your inbox is monitored and actioned, with no need to worry about emails being missed. (Or that familiar sense of dread when you check your inbox.)

+ Never miss a lead again. Availability and booking information sent after the initial enquiry, then followed up a few days later to seal the deal.

+ Stay on top of each client's status, ensuring they feel prepared, and you have all the information you need.

+ Recieve glowing testimonials about the experience that'll have other clients racing to work with you.

Investment: $1,500/month

currently closed to new clients

studio ninja AUDIT

studio ninja set up

studio support

Studio Ninja Audit

Are you using Studio Ninja but feel like it’s not quite working as hard as you are? Maybe things feel a little messy, or you’re unsure if you’re unlocking its full potential. That’s where the Studio Ninja Review comes in.


Who is it for?

Photographers already using Studio Ninja who need expert advice to optimise their setup and make it work smarter, not harder.


What's included?

What you'll gain:

+ A deep dive into your Studio Ninja account, reviewing 35+ key areas
+ A tailored report with actionable recommendations to streamline workflows, elimate inefficiencies and elevate your client experience
+ Flexible post-audit support options
Clarity: A clear roadmap to fix inefficiencies and optimise your system
Confidence: Assurance that your system is on point after a professional review.
Control: Take charge of your Studio Ninja setup with a plan tailored just for you.

$350

one week turnaround

I only book four reviews per month. Reach out today and let's get started!

studio ninja AUDIT

studio ninja set up

studio support

Studio Ninja Setup

A done-for you Studio Ninja set up designed just for you. 

What's included?

+ I'll input all packages and products (with descriptions), session type and lead source categories, contract, questionnaire and email templates (supplied by you) 
+ Build and automate workflows 
+ Input your branding & set up online booking portal (if suitable)
+ Configure system settings: connecting your email address and one click invoicing
+ Create and embed a contact form to automate and track your leads
+ Assist in integrating third party programs (Stripe, Xero, Pic-Time, etc)
+ 50% off your Studio Ninja subscription (new subscriptions only) 
+ A library of Studio Ninja training videos to confidently start using your new system
+ 14 days of post-handover support

$1,500

one week turnaround

I only book two set ups per month. Reach out today and let's get started!

Who is it for?

Photographers ready for a simplified client management system, but don't have the time to set it up themselves.

studio ninja AUDIT

studio ninja set up

studio support

Studio Support

Ongoing client admin support for lifestyle and wedding photographers. 

Who is it for?

Photographers whose day-to-day admin is consuming all of their precious time and sucking the fun out of it. 

What's included?

The Studio Support package includes the below, twice a week:

+ Your emails checked, actioned (responded to and/or filed away) and followed up if needed
+ Responding to your enquiries, keeping track of your leads and following up when necessary
+ Handling various client tasks like sending questionnaires, invoices, contracts and writing runsheets
+ Sending galleries to vendors

$1,500/mo

currently CLOSED TO NEW clients

If you're considering working with me for Studio Support, reach out and jump on the waitlist for when a Studio Support spot opens up.

The Process

CONSULT

ONBOARDING

DELIVERY

We'll discuss your needs and chat about whether a Studio Ninja Audit, Studio Ninja Set Up, or Studio Support is the best service to achieve your goals.

ONGOING SUPPORT

CONSULT

ONBOARDING

DELIVERY

You'll sign a contract and complete the initial payment. Then it'll be onboarding such as sharing access and providing information about your current processes.

ONGOING SUPPORT

CONSULT

ONBOARDING

DELIVERY

This is where the magic happens! I'll either perform a detailed audit, complete your setup, or dive into managing your client admin tasks. Communication is key, and we'll stay connected to ensure everything is running smoothly.

ONGOING SUPPORT

CONSULT

ONBOARDING

DELIVERY

I'll provide you with either a comprehensive report, access to training resources and/or or ongoing support, depending on the service you chose. We’ll also review and exchange feedback to ensure everything aligns with your expectations

ONGOING SUPPORT

"Kirsten worked quickly and methodically to input all the details and set Studio Ninja up so it would work like a well oiled machine, and she guided me through the whole process from start to finish."
midnight crush films

"Loved every moment with Kirsten. Worth every dollar. I can breathe now that my admin is so much easier."

kimberley moore media

"Kirsten's feedback on my Studio Ninja set up was incredible, clear and precise. She pointed out things I didn't even know existed in Studio Ninja!"

beth ryles

"Kirsten is an absolute Studio Ninja whiz! I felt overwhelmed but Kirsten came in again and saved the day by offering to implement the audit suggestions herself. My workflows now look better than ever, and are set up in a way that makes perfect sense to me. Kirsten is now my go-to for all things Studio Ninja!"

aly marie

"I knew Studio Ninja would make my life easier but the prospect of setting it up from scratch seemed like a nightmare. In comes Kirsten. She streamlined my workflow, transferred all my data and had so many suggestions and implementations on how to make my life easier. Nobody knows this program like she does. She's worth every cent. Total game changer."

michael briggs

Hello There! I'm Kirsten

The team member you've been missing 

Hype Girl
Studio Ninja Nerd
Admin Extraordinaire 

KP Virtual Assistance offers administration support, virtual studio management and system set-ups for photographers in the pursuit of their business dreams. 

Frequently Asked Questions

WILL THE AUDIT DISRUPT MY CURRENT SET UP?

No, the audit is designed to be non-disruptive. I work in the background and simply look at your current set up - no changes are made. I'll then provide feedback and recommendations without interfering with your ongoing operations. 

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HOW DO YOU ENSURE CONFIDENTIALITY AND SECURITY OF MY CLIENT INFORMATION?

I prioritise confidentialy and security by implementing strict data protocols. All client information is handled with the utmost care, is stored securely and is never shared.

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WHAT IF I ALREADY HAVE SOME PARTS OF STUDIO NINJA ALREADY SET UP?

No problem! I can build on your exisiting set up, optimising it and completing it to ensure it works perfectly for your business.

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CAN I REQUEST SPECIFIC AREAS TO BE FOCUSED ON DURING THE AUDIT?

Yes, absolutely! If you have any particular concerns or areas you'd like me to focus on, please let me know and I'll make sure to be extra thorough in those areas within the report. 

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WHAT KIND OF IMPROVEMENTS CAN I EXPECT WHEN WORKING WITH YOU?

You can expect enhance efficiency, improved client communication, streamlined workflows and overall better use of Studio Ninja's features, regardless of which service I'm performing. My goal is to help you save time and increase your productivity. 

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HOW OFTEN SHOULD I GET AN AUDIT DONE?

I recommend getting an audit completed annually, or whenever you experience significant changes in your business. Regular audits help ensure your system remains optimised as your business evolves and grows, and Studio Ninja are often releasing new features and updates, so you want to be sure you're making the most of them.  

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ready to level up your photography business? virtual assistance is a must.

Whether it's time to focus on growing your business, or the freedom to rest & recharge...

You can do all of this and more with me in your corner. There is no need to burn the candle at both ends to be successful - so, let's find a solution that works for you.